Moving Checklist

Moving Checklist

Moving can be overwhelming. US Van Line is committed to making the process as simple and painless as possible. Below is complete moving checklist that will assist you in planning your move.

  • Contact US Van Line to survey your home and prepare an estimate. Provide the estimator with an accurate accounting of all your possessions. Make sure the estimator knows about every item you plan to move. Also, let your estimator know if you have extra items in your attic, garage, or shed. The more information you provide, the more accurate your estimate will be.
  • Decide whether you will pack yourself. US Van Line offers full packing solutions. Please let us know if you prefer to have some or all of it done for you. Your relocation consultant will answer any questions you may have about packing services.
  • If your company is paying for your move, refer to their moving policy to determine the services the mover will be authorized to perform.
  • Read the “Your Rights and Responsibilities” brochure to make certain that you fully understand the extent of the carrier’s liability.

  • Reserve your move-out date and confirm your moving plan. It may be hard to believe, but moving dates go fast around here, so if your date is available, be sure to pin it down while you can.
  • Sign your Estimate/Order for Service after you are sure you have a clear understanding of the entire document. Carefully review terms and liability of the order, Have questions? Please do not hesitate to contact us.
  • Keep the phone number and name of your move consultant handy; feel free to ask questions.

  • Establish your mail forwarding.
    You can easily complete a Change of Address form online at the United States Postal Service website. You can choose the start date of mail forwarding in advance.
  • Update your address with your service providers.
    Including banks, insurance providers, credit cards, magazine subscriptions, alumni networks, professional organizations and other entities that should be informed of your change of address.
  • Notify your professional services contacts. Update your information with doctors, lawyers, accountants and any other professional services.

  • Get Organized. Go through every room in your house to sort through what will move with you and what will not.
  • Have a garage sale or donate your unwanted clothing, furniture or other household goods (pots, pans, dishes, bedding, etc.) to your favorite local charities. Don’t forget to grab receipts showing the items’ approximate value for possible tax deductions.

  • Notify your Relocation Consultant if you add or subtract items from your planned move or if there are any changes in dates.
  • Confirm any extra stops required to pick up or deliver goods to a location other than the main pickup or delivery points – make sure this step is listed on your estimate.
  • Discuss any additional services such as storage, packing, and any special handling or packing.

  • Make family travel plans. Reserve hotel rooms and airline tickets as needed.
  • If Driving– Have your car serviced for the trip (check tires, brakes, windshield wipers, fluids, belts, etc.).
  • IF Flying- Confirm that your airfare and other necessary transportation booked.
  • Book any hotels or stops you’ll need to make along the way.
  • If you’re packing yourself, get a head start now so you aren’t overwhelmed at the last minute. Books, out of season clothes and decorative items are a great place to start.
  • Set a date for having utilities disconnected. If possible, plan to keep utilities in service through moving day.

  • Coordinate your pet’s move. Make sure you have made travel plans for your pets. If you need to board them or leave them with friends, confirm those plans now.
  • Take your pets to the vet and make sure you have any required health certificates or inoculations – every state has different requirements.
  • Have you packed or gotten rid of everything that’s not moving?
  • Have you confirmed all the details with your move consultant?

  • Prepare your appliances.
    Be present when the appliance service representative arrives to prepare your appliances for shipment.
  • Double check you’re appropriately handling non-allowables. Such as fireworks, cleaning fluids, matches, acids, chemistry sets, aerosol cans, ammunition and poisons such as weed killer. propane tanks Drain fuel from your power mower and other machinery and tighten all gas caps. Discard partly used cans of oil, paint, thinner, bleach or any other substances that may be flammable or combustible or those stored in containers that may leak. Please read the complete list of non-allowables.
  • Check in with your move consultant.
    If you have any questions, reach out to your move consultant. Go through your moving plan with him or her to confirm accuracy of all details.

  • Note fragile items. Point out any extra-fragile items needing special attention. If certain items should not be packed or moved, mark them appropriately.
  • Finalize packing. If you are doing your own packing, make sure everything is and boxes have been properly packed. Label any items or boxes you will want first when the truck arrives at your new home (valuables, electronics, etc.).
  • If we are providing packing services, collect things you definitely want packed together, such as children’s toys, and place in separate groups.
  • Unplug all electronic appliances 24 hours in advance of a move, except plasma televisions, so that they will be at room temperature on moving day. This includes home computers, stereos and audio/video equipment.

  • Make it a point to be on site to ensure that all your goods are loaded; remain close by until loading is complete.
  • Check in with your move consultant and ask any important questions about your moving services.
  • There will be some necessary paperwork on the big day:

    • Inventory Form: Team lead will complete the inventory. Please sign and confirm the items loaded
    • Bill of Lading/Freight Bill: states the terms and conditions under which your goods are moved and is also your receipt for the shipment.
    • Valuation form: confirming insurance valuation option selected
    • Customer information form – complete with and provide your destination address and update any contact information at the destination
  • Obtain a copy of Bill of lading and Inventory from the driver
  • Be sure the driver has your contact information.
    Ensure your driver has all contact info ─ including phone numbers ─ so you can be reached if needed prior to the arrival of your belongings.
  • Before you leave, take a final look around.
    Confirm:

    • Is everything shut off (water, furnace, A/C, lights)?
    • Are the windows and doors all closed and locked?
    • Do you need to leave your house keys somewhere?

  • Be present to accept delivery of your belongings.
    If you are unable to be there yourself, you will need an authorized representative to accept delivery and pay any charges on your behalf.
  • Be Available. On the day of delivery, the delivery driver will attempt to contact you by phone and may stop by your new home if they are unable to reach you. If you or an authorized individual cannot accept delivery of your belongings within the free waiting time
  • Check your household goods as they are unloaded. If there is any change in the condition of your property from what is noted on the inventory, note discrepancies on the delivery driver copy of the inventory. By signing the inventory, you are acknowledging receipt and condition of all items listed.
  • Direct the movers. When unloading, each piece of furniture will be placed as you direct, including the laying of rugs and setting up any beds disassembled at origin.
  • Keep all documents pertaining to your move in a safe place. You will need them for verification of moving expenses when you file your federal income tax returns.